5 Key Factors To Look For In Car Rental Software

5 Key Factors To Look For In Car Rental Software | Auto Rental Software

Bluebird car rental software products can help companies keep pace with today’s changes

All the car rental industry giants are on stream, connected and even automated to take on the challenges of an economy that’s been altered by a younger and fickle demographic, newer ride-sharing players and an overall uncertainty surrounding changes in the financial world. For independent car rental firms who aren’t hooked up to the amenities to deal with those conditions but are pondering how to avoid being left behind, new software platforms must address five stipulations that will help these smaller companies in the long run. 

Here’s some good news, though. We’ll outline those prerequisites and demonstrate how Bluebird products can deal them back into the game.

Bookings Made Easy

As over-the-counter transactions are quickly becoming a thing of the past as consumers opt for apps to make their bookings, it helps to have a system that can meet those changes in ordering preferences head on. Bluebird’s tandem efforts with TimeHighway, a service designed to schedule bookings online, is a user-friendly way for customers to pick their ride 24/7. By hooking TimeHighway with Bluebird’s RentWorks software, that information is transferred to the car rental office, followed by an email confirmation to the customer which seals the deal. Bluebird also recently enhanced Erez, providing you the best e-commerce and marketing platform for your business.

Inventory/Fleet Management

Admittedly, smaller companies might have an easier time handling their fleets simply because the inventory is considerably lower than their conglomerate competitors. But if smaller players grow, so do the difficulties of handling larger fleets. Fortunately, Bluebird takes that into account with vehicle tracking amenities that can not only determine maintenance procedures, but can also calculate the rate of inventory depreciation and amortization. Tracking also enables businesses to schedule monthly payments and plan for reservations and rates which depend on fleet availability. 

Real-time Reporting

For smaller businesses contending with growth, speed is essential in staying on top of their fleets. In other words, the faster the reporting and status reports reaches the eyes of company decision makers, the more efficient a company can be in terms of taking action to benefit the organization, especially during periods of high demand. With that in Mind, Bluebird’s RentWorks includes a reporting feature called Cyberquery that can be customized to address specific company needs. Whether decision makers want specific information in text, graphs or spreadsheets, Cyberquery can accommodate those requests affect any aspects of a company’s operations. 

Revenue Management

Handling revenue used to be easy, when car rentals depended on its rates for cash flow. Now, transactions are becoming more diverse through subscriptions, variable rental options, split-payments and other streams coming in. Handling that revenue has made it paramount for management software to stay on top of these various transactions, which is another feature that makes RentWorks and Cyberquery handier than ever. The combined systems allow users to track these streams in greater detail with more speed than if it was handled the old-fashioned way. Managers can also choose the types of summary reports to review for better-informed decision-making.

Intuitive Interface

Finally, a software program needs to be easy to navigate. That’s why Bluebird takes user-friendliness to heart with an interface that’s easy to read and transfer data to the proper accounts to simplify the accounting procedures. Additionally, all those journal transactions are automatically transferred to ledgers concerning accounts payable, accounts receivable, expenses, assets, liabilities and any other areas covered in the company’s chart of accounts.


Better software, better support, better value. For over thirty years, Bluebird Auto Rental Software has been supporting its many, many happy customers around the world. Our flagship product, RentWorks, provides all the tools you need to run every aspect of your car rental business or service loaner department from the front counter to the back office. Call us today toll-free at 800-304-5805, or contact us here. We will be happy to walk you through Bluebird’s full suite of car rental software.